Events and Administrative Assistant, Helsinki
4 days ago
Finn Church Aid (FCA) is looking for Events and Administrative Assistant to work as part of the Network for Religious and Traditional Peacemakers (NRTP) team in Helsinki. In this role, the position holder provides assistance for the NRTP secretariat regarding events planning and reporting support and support to effective administration within the Network (travel arrangements, logistical support, processing of travel claims, invoices). This is an entry level position demanding high skill set for office work, communication, and problem solving.
Key tasks
- Coordinate or support logistical arrangements, administration and finances of events (such as workshops, consultation, dialogue processes and conferences)
- Support travel arrangements, logistical support, processing of travel claims, invoices, filing of documents
- Assist NRTP staff in other event planning and implementation, as need arises.
- To supports day-to-day financial procedures, with focus on invoicing and reporting, in collaboration with project staff and finance staff.
- Under close supervision, ensuring that the relevant donor and internal requirements related to finances and administration of the grant/other funding are met and provides logistical advice and support to staff, partners and stakeholders.
- Support adequate administrative and financial management ensuring smooth running of project administration and finances, in collaboration with project staff.
- Establish and develop administrative systems and procedures as need arises.
- Establish/coordinate a mechanism for funds transfers to partners/small grant recipients and reporting procedures for the used funds.
- Support the preparation of official and adhoc donor and management reports.
Required skills and experience
- Good command of Finnish and English, other language skills are asset
- Professional experience in events planning, event logistics, project support and/or assisting on financial and administrative matters
- Ability to adapt to a new working environments in international settings, achieving results with multiple priorities and deadlines
- Organizational skills, attention to detail and ability to work both independently and collaboratively with colleagues across the organisation
- Solid, contemporary IT skills, including for example MS Office applications, financial and accounting software
- Excellent communication and inter-personal skills.
The position will be filled as soon as possible and it is a fixed-term employment until 30th June 2025, with six-month probation period. The compensation is based on FCA salary scale and the candidate's level of experience. Salary scale for this position is 2824,20 – 3132,29 € / month.
Please apply by using the link no later than May 27, 2024. Qualified and interested candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for the vacancy.
In case you need more information, please contact Director – Program and Operations Matthias Wevelsiep, matthias.wevelsiep (at) kua.fi
At FCA we take a strong stand against sexual exploitation, abuse, harassment, and any form of child abuse. Our Safeguarding Policy applies to all our staff, ensuring a safe environment for everyone involved. We also have a zero-tolerance policy for fraudulent and corrupt behaviour, as well as aid diversion. To uphold our commitment to integrity, we may screen applicants against international lists to ensure compliance with Anti-money Laundering and Combating the Financing of Terrorism requirements.
FCA is certified against the Core Humanitarian Standard on Quality and Accountability (CHS), reflecting our dedication to maintaining the highest standards of ethics and accountability.
At Sabiagrik, we're dedicated to bridging the knowledge gap in the agriculture sector, helping enthusiasts transform their passion into thriving businesses.
#J-18808-Ljbffr-
Administrative Assistant
6 days ago
Helsinki, Uusimaa, Finland United Nations University Full timeWe are looking for an outstanding individual to join our team as a Project Assistant at UNU-WIDER. As a key member of our Project Support Team, you will provide administrative and logistical support to ensure the successful implementation of our projects.Your responsibilities will include:Key ResponsibilitiesCoordinating project planning, implementation,...
-
Helsinki, Uusimaa, Finland Sabiagrik Full timeWe are looking for a highly organized and detail-oriented individual to join our team as an Event Logistics Specialist. In this role, you will be responsible for coordinating logistical arrangements, administration, and finances of events, including workshops, consultations, dialogue processes, and conferences.ResponsibilitiesPlan and coordinate logistics...
-
Business Administrative Assistant
4 days ago
Helsinki, Uusimaa, Finland TMF Group Full timeWhy Work at TMF Group?We offer a dynamic and supportive work environment, with opportunities for growth and development.Job DescriptionThe Office Administrative role requires you to work from our office in the center of Helsinki, Monday to Friday. As a member of our team, you will support the team with varied tasks, including mail handling, billing, debt...
-
Administrative Assistant
5 days ago
Helsinki, Uusimaa, Finland TMF Group Full timeWe never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.About TMF GroupTMF Group is a leading provider of critical...
-
Administrative Support
4 days ago
Helsinki, Uusimaa, Finland ManpowerGroup Oy Full timeThe European Chemicals Agency (ECHA) is the driving force among regulatory authorities in implementing the EU's groundbreaking chemicals legislation for the benefit of human health and the environment as well as for innovation and competitiveness. ECHA helps companies to comply with the legislation, advances the safe use of chemicals, provides information on...
-
Head of Revenue Growth
4 hours ago
Helsinki, Uusimaa, Finland Management Events Full timeAbout the JobThis Sales Manager position specializes in Manufacturing Technology Solutions, focusing on selling our services to technology companies and solution providers serving manufacturing technology decision-makers, plant directors, and other relevant leaders.The ideal candidate will have a background in working with trade fairs, exhibitions, or event...
-
Market Expansion Assistant
2 weeks ago
Helsinki, Uusimaa, Finland KOTRA Helsinki Full timeAbout KOTRAKOTRA (Korea Trade-Investment Promotion Agency) is a government-affiliated organization committed to promoting trade and investment between South Korea and global markets. Our Helsinki office is looking for a Market Expansion Specialist to support Korean businesses looking to enter the Finnish and Estonian markets.Key ResponsibilitiesIdentify key...
-
Helsinki, Uusimaa, Finland Management Events International Oy Ltd Full timeGerman-speaking Key Client Manager, Management Events Oy, HelsinkiHave you always been interested in a career in customer relationship development, but haven't found the right place to learn? Or perhaps you already have some experience and are now looking for a company where you can take your skills to the next level? If you answered yes to either of these...
-
Support Services Assistant
4 days ago
Helsinki, Uusimaa, Finland ManpowerGroup Oy Full timeAbout the RoleThis Administrative Support position is ideal for those who enjoy working in a fast-paced, international environment. As a member of our team, you will contribute to the success of the European Chemicals Agency by providing administrative support in various areas.We are looking for a detail-oriented individual who can handle multiple tasks,...
-
Helsinki, Uusimaa, Finland United Nations University Full timeAbout the RoleWe are seeking an experienced Administration and Facilities Management Associate to join our team in Helsinki, Finland. As an Administration and Facilities Management Associate, you will be responsible for providing administrative support to our team, including managing day-to-day operations, coordinating travel arrangements, and maintaining...
-
Helsinki, Uusimaa, Finland United Nations University Full timeAbout the PositionWe are seeking an experienced Administration and Facilities Management Associate to join our team in Helsinki, Finland. As an Administration and Facilities Management Associate, you will be responsible for providing administrative support to our team, including managing day-to-day operations, coordinating travel arrangements, and...
-
Office Administrator
1 week ago
Helsinki, Uusimaa, Finland BAT Full timeBAT is evolving at pace into a global multi-category business. We are on a mission to decrease the health impact of our industry.ROLE PROFILEJOB TITLE Office AdministratorFUNCTION MarketingSUB FUNCTION MarketingCITY & COUNTRY Helsinki, FinlandRole SummaryBAT is a leading consumer goods business with a strong commitment to Building a Smokeless World and...
-
Private Personal Assistant
3 days ago
Helsinki, Uusimaa, Finland Illusian Full timeThe Founder Office Illusian is looking for a proactive and self-directed Private Personal Assistant to support the client families with personal and administrative matters.As a Private Personal Assistant, you are part of the home team that looks after Illusian's family and lifestyle services. Working closely with the client family and home team, you'll...
-
Private Personal Assistant
3 days ago
Helsinki, Uusimaa, Finland Illusian Founder Office Full timeType: Full-time, permanentLocation: Kluuvikatu 6, 00100 HelsinkiApplication DL: 13.04.2025The Founder Office Illusian is looking for a proactive and self-directed Private Personal Assistant to support the client families with personal and administrative matters.As a Private Personal Assistant, you are part of the home team that looks after Illusian's family...
-
Office Assistant
4 days ago
Helsinki, Uusimaa, Finland Dentsu Aegis Network Ltd. Full timeAbout UsAt dentsu, we partner with brands to achieve meaningful progress as a force for growth and good. In Finland, you'll join a team of 150 marketing professionals working within media, creative and customer experience management, but why stop there? You'll also join our global network of 70,000 people in 145 markets.We're looking for a talented...
-
Executive Assistant
7 days ago
Helsinki, Uusimaa, Finland Aitoremontit Full timeJoin to apply for the Executive Assistant role at Aito Talotekniikka Oy.Could You Be Our Next Executive Assistant?Does your heart beat for helping others and tackling diverse and dynamic tasks? Do you have previous experience in administrative roles? Are you skilled at prioritizing and handling tasks independently from start to finish? If you answered yes to...
-
Project Assistant
6 days ago
Helsinki, Uusimaa, Finland United Nations University Full timeThe institute is looking for a locally-recruited project assistant with an interest in global development and superb organizational skills. Closing date: 5 December 2016, 23:59 UTC+2United Nations University objectivesThe United Nations University (UNU) is an international community of scholars, engaged in research, postgraduate teaching and capacity...
-
Executive Assistant
7 days ago
Helsinki, Uusimaa, Finland Aito Full timeCould You Be Our Next Executive Assistant?Does your heart beat for helping others and tackling diverse and dynamic tasks? Do you have previous experience in administrative roles? Are you skilled at prioritizing and handling tasks independently from start to finish? If you answered yes to all these questions, you may be the new executive assistant we are...
-
Programme Administration Officer
4 days ago
Helsinki, Uusimaa, Finland United Nations University Full timeWe are seeking a highly motivated Project Assistant to join our team at United Nations University in Helsinki, Finland.In this role, you will provide administrative support to our research projects, ensuring the timely completion of tasks and deliverables.You will work closely with our research teams, contributing to the development of innovative solutions...
-
Helsinki, Uusimaa, Finland United Nations University Full timeJob SummaryWe are seeking a highly skilled Administration and Facilities Management Associate to join our team in Helsinki, Finland. As an Administration and Facilities Management Associate, you will be part of our global Administration team and contribute to the delivery of effective and high-quality services in general administration and facilities...
