Executive Assistant

3 days ago


Helsinki, Uusimaa, Finland Aito Full time

Could You Be Our Next Executive Assistant?
Does your heart beat for helping others and tackling diverse and dynamic tasks? Do you have previous experience in administrative roles? Are you skilled at prioritizing and handling tasks independently from start to finish? If you answered yes to all these questions, you may be the new executive assistant we are looking for

As an executive assistant, you will be the right hand of a busy entrepreneur and CEO, supporting a wide range of administrative, operational, and strategic needs. Your tasks will cover various areas, ensuring that no two days are the same.

Aito Ventures – Transforming Home Renovations

Aito Ventures is redefining home renovations by combining customer-centric service with cutting-edge digital solutions. As the parent company of Aito Talotekniikka, Aito Viemäripalvelut, and Aito Kodin Putkitekniikka, we are setting new standards in efficiency, quality, and customer experience.

We are digitalizing and modernizing the renovation industry to make home upgrades as effortless as a software update. Through Aito Tech Labs, we leverage AI-driven solutions, automation, and predictive maintenance to deliver smarter, faster, and more cost-efficient renovations.

Our goal? To provide the best renovation experience ever; seamless, efficient, and fairly priced, backed by our 100% satisfaction guarantee.

See what we're building: www.aitoventures.com

What will your typical day include?

  • Calendar & Time Management: Managing the calendar, coordinating meetings, and proactively resolving scheduling conflicts.

  • Communication & Collaboration: Drafting and editing communications and serving as the key contact between management, the board, and external stakeholders.

  • Meetings & Events: Organizing meetings and events, preparing agendas, briefing materials, and summaries.

  • Travel & Logistics: Arranging travel and handling related bookings and logistics.

  • Administrative & Operational Support: Managing documents, follow-ups, background research, and responding to ad hoc requests quickly and efficiently.

What do we offer you?

A youthful and energetic work environment where we take our work seriously but never lose the spark of fun. We offer diverse tasks and the opportunity to grow and develop alongside a fast-growing company.

You are a great fit for this role if:

  • You have previous experience in administrative tasks and are proactive.

  • You know how to prioritize and work systematically.

  • You thrive in a fast-paced work environment and enjoy diverse tasks.

  • You're a team player but can work independently when needed.

  • You have excellent IT skills and can quickly learn new systems.

  • You communicate fluently in English and Finnish.

Previous experience in similar administrative roles is a plus. While knowledge of the renovation or refurbishment industry is not required, we will provide you with the necessary training. The working hours are flexible within standard office hours, but the role requires adaptability.

Salary and Location:

  • Salary range: €2000–2500/month, depending on experience and skills.

  • Flexible location.

More information and how to apply:

We look forward to receiving your applications as soon as possible, but latest March 23rd. We do an ongoing selection of candidates during the application period and might start interviews before the last application date, so don't hesitate to submit your application if you're interested. The application process includes a video interview and an in-person interview.

If you have any questions about the role you can reach out to Lauri Junnilla via email lauri@aitoventures.fi or by phone from number 045 7876 8615. Please call between 9.00-10.00 on Mondays and Tuesdays or between 15.00-16.00 on Thursdays.

You can also contact Talent Acquisition Specialist Amanda Trast about the recruitment process via email amanda@aitoventures.fi or by phone 050 367 2220, Monday through Friday from 9.00-15.00.

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