Executive Assistant

2 weeks ago

Espoo, Uusimaa, Finland Aalto University Full time

Aalto University is where science and art meet technology and business. We shape a sustainable future by making research breakthroughs in and across our disciplines, sparking the game changers of tomorrow and creating novel solutions to major global challenges. Our community is made up of 120 nationalities, 14,000 students, 400 professors, and close to 5,000 faculty and staff working on our dynamic campus in Espoo, Greater Helsinki, Finland. Diversity is part of who we are, and we actively work to ensure our community's diversity and inclusiveness. This is why we warmly encourage qualified candidates from all backgrounds to join our community.

We are now looking for a service-oriented EXECUTIVE ASSISTANT for a permanent, full-time position. Your role

As the Executive Assistant, you will support the Head of Learning Services at Aalto University, assisting them in their daily activities and ensuring smooth daily operations. Your tasks will include organizing schedules, managing meeting and travel arrangements, and handling various management and preparation group tasks, as well as internal communication responsibilities. In addition to your tasks as an executive assistant, you will have a central role in supporting Learning Services in organizing various events and functions.

You will be part of the university's shared assistant services team, reporting to the team leader and in matrix to the Head of Learning Services. You will work closely with the Learning Services unit and university management and network strongly within the entire university. You will contribute to building a modern and inspiring community through your important work. We actively participate in domestic and international collaboration forums, making this position a vantage point in developing university operations.

We expect from you

We require assistant skills based on modern office technology and tools, as well as a vision of assistant tasks in an international and multicultural working environment. We also hope you have experience in organizing events. You are a team player with excellent interaction skills, collaborating with a positive attitude. You are a solution-oriented multi-tasker capable of proactive and anticipatory work. Rapidly changing situations do not bother you. You have suitable education for the position and fluent proficiency in Finnish and English. Knowledge of Swedish is an advantage.

We offer you

We offer you a close-connected work community where your skills are valued. You will partner up and join the secretarial services team as we work towards common goals. We maintain a good working atmosphere with a sense of humor and help each other succeed. Your second home base will be the Aalto University Learning Services unit, which offers services related to teaching, teaching development, and student services.

We have flexible working hours, and the possibility to work partly remotely. You can develop the position based on your skills and interests. The workplace is located on the developing campus of Otaniemi, which offers excellent services, beautiful nature, and excellent transportation connections.

Salary is based on University salary system level 7. Depending on the selected candidate's experience and skills, monthly salary ranges between 3000 and 3500€ per month.

Interested?

If you want to join our community, please send your motivation letter and CV through our recruitment system by 15 April 2025 at the latest. If you are already working at Aalto, you can apply for the position through our internal HR system, Workday (see internal jobs). Please attach a motivation letter and CV.

For more information

about the position, contact Services Development Manager Mirella Lähteenmäki, phone +358 40 353 8341. For inquiries about the application process, you can contact HR Advisor Mirjam Lappalainen at hr-joint-units@aalto.fi.

We will review applications and invite suitable candidates for interviews in April. The first interview will be conducted as a recorded video interview. Actual interviews will be held in May.

Would you like to know more about us and your future colleagues? You can watch the videos: Towards a better world and Aalto people.

More about Aalto University:

Aalto.fi
youtube.com/user/aaltouniversity
linkedin.com/school/aalto-university/
www.facebook.com/aaltouniversity
instagram.com/aaltouniversity

To view information about Workday Accessibility, please click here.

Please see more of our Open Positions here.

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