Receptionist & Office Assistant

1 month ago

Helsinki, Uusimaa, Finland Boston Consulting Group Full time
WHAT YOU'LL DO

Are you ready to be at the heart of an international office, ensuring that everything runs smoothly and efficiently? We are seeking a highly organized and service-minded individual to join our team as a Receptionist & Office Assistant. This combined role allows you to be the first point of contact for visitors and colleagues while supporting the overall office operations with your colleague in the same role. If you have a passion for creating a welcoming environment, enjoy solving problems on the go, and excel in multitasking, this role could be perfect for you

In this role, you will manage the front desk and provide comprehensive support to the office, ensuring a smooth and efficient work environment. Your responsibilities will include:

Reception & Office Support:

Greet and assist visitors, clients, and colleagues with a high level of professionalism. Answer and direct phone calls, manage incoming email and mail, and handle deliveries. Prepare and maintain conference rooms, ensuring they are always tidy and ready for use. Process invoices Manage the administration of office keys Support daily office operations to ensure a seamless and efficient environment. Act as the central point of contact for any office-related queries, solving issues such as equipment malfunctions and coordinating services with suppliers. Maintain organized and well-stocked printer rooms, kitchens, and storage areas Manage office-related purchases and services, including communication with vendors. Ensure quality and timely communication with all office vendors and oversee in-house services. YOU'RE GOOD AT

To succeed in this role, you should:

Bring a positive and proactive attitude to all tasks, from greeting visitors to managing daily operations. Demonstrate excellent organizational skills and the ability to handle multiple tasks simultaneously. Communicate confidently with both internal and external stakeholders, handling confidential information with discretion. Stay calm under pressure and adapt quickly to changing circumstances. Suggest new initiatives and think creatively to exceed expectations. YOU BRING (EXPERIENCE & QUALIFICATIONS)
A bachelor's degree is preferred but not mandatory; relevant work experience is more important. Some experience in a similar role, ideally within an international environment. Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint). Fluent in Finnish and advanced proficiency in both written and spoken English is necessary for this position. Familiarity with office IT equipment and systems is an advantage. YOU'LL WORK WITH
You will be part of our Operations Team, which ensures that our office operates smoothly, efficiently, and productively. The team includes Executive and Management Assistants, Facilities Staff, and a Business Services Manager who leads the entire Operations Team.
ADDITIONAL INFORMATION

We Offer

Attractive compensation package with fixed and variable components Supplemental pension plan Extensive benefits and insurance package Flexible work arrangements and healthy work-life balance 30 days of vacation per year Wide variety of social office events and sports activities Social networks – , , ,

How to Apply
Please submit your application by attaching your CV, including few lines on motivation for role, through our BCG Career website by September 25th, 2024. We process all applications we receive and screen them continuously during the application period. We will ensure that individuals with disabilities are provided accommodation to participate in the job application and interview process.

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