Document and Information Management Lead

3 days ago

Espoo, Uusimaa, Finland Moventas Wind Ltd Full time
Document and Information Management Lead

The leap to a more sustainable future needs hydrogen power. It may offer our best chance of saying goodbye to fossil energy production for good. With the help of hydrogen, we can push the whole world towards a carbon-neutral future.

At Gasgrid, we transmit energy for Finnish industry and companies. Now, it's also our duty to build a national hydrogen network. We are looking for new energy pioneers to make the Finnish hydrogen network a reality.

We are now looking to hire a Document and Information Management Lead to join our newly established Project Execution organization. This is a great opportunity to be involved in meaningful hydrogen projects right from the feasibility phase and also leave your handprint in developing the document and information management processes and systems at Gasgrid.

In this role you oversee the organization, storage, tracking and distribution of all project documentation and data. You act as the central point of contact for document management among internal teams, contractors and external stakeholders. You ensure accurate, timely, and secure management of all project-related information, supporting efficient communication and compliance. This role includes setting up document control systems, managing version control, and ensuring that all stakeholders have access to the latest project documentation.

In this position you report to the Manager, Project Controls and your office is located in Espoo.

Key responsibilities

  • Establish and maintain document control and information management processes and systems.
  • Ensure proper version control and document accessibility for all project stakeholders.
  • Coordinate the flow of project information between internal teams and external parties.
  • Manage secure storage and archiving of project documents.
  • Provide training and support on document management tools and processes.
  • Ensure that project information is well-organized, accessible, and properly controlled, contributing to smooth project execution and communication.

We would appreciate it if you had:

  • 5+ years of experience in managing document control processes for large, complex EPCM projects.
  • Excellent knowledge of document management systems and the ability to administer them effectively.
  • Attention to detail with strong compliance management.
  • Ability to work collaboratively across diverse teams.
  • Understanding of project controls, ensuring that document management aligns with broader project objectives and timelines.
  • Able to identify and resolve document control issues proactively, such as delayed submissions, miscommunications, or system malfunctions.
  • Fluency in English and at least basic understanding of Finnish.

We offer you:

  • You will have the opportunity to work on challenging and meaningful projects that have a positive impact on the environment and society.
  • The chance to shape future energy solutions.
  • Good opportunities for personal and professional growth.
  • Skilled, enthusiastic, and committed colleagues.
  • A safe, modern, and reliable work environment where your skills and views are valued.
  • A corporate culture that emphasizes customer orientation, agility, and courage to look ahead.
  • Competitive salary and bonus system.
  • Flexible hybrid working model.

The position involves a task referred to in the Security Clearance Act (726/2014), which is why an approved certificate/statement on security clearance is one of the conditions for filling the position. The selected person will undergo a health check, which includes a drug test.

Does this sound like the right job for you? At Gasgrid, you can be part of the energy revolution. If you want to be part of shaping the energy solutions of the future, join our hydrogen-powered team

Apply for the position no later than 6th of January 2025 by submitting your CV and application with salary expectations.

For more information about the position, you can contact Ana Castillo, Manager, Project Controls (tel. +358 40 354 2002) on Thursday 19th of December from 1-3 p.m. and 30th of December from 12-1 p.m.

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