Remote Executive Admin Assistant

1 week ago

Sodankylä, Finland Jobgether Full time

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Senior Executive Administrative Assistant - REMOTE. In this key role, you will support the Global Head of Government Affairs, ensuring seamless operations and executive support. Your contributions will foster communication and organization within a dynamic global environment, impacting healthcare outcomes positively. This role requires exceptional attention to detail and the ability to manage multiple priorities while providing top-tier administrative support. Join us in making a difference in healthcare as you coordinate activities that span across various time zones and stakeholders.

Accountabilities
  • Schedule complex appointments and meetings across global time zones.
  • Coordinate travel arrangements and reconcile expense reports.
  • Monitor email and manage communications on behalf of the Executive.
  • Organize and maintain paper and electronic files for efficiency.
  • Prepare and edit complex documents and correspondence.
  • Draft communications with global legislatures and industry associations.
  • Attend corporate events to provide administrative support.
  • Support the planning of international events and meetings.
  • Participate in special department projects as needed.
Requirements
  • Minimum of 8 years of experience in executive support.
  • Proficiency in MS Office and relevant administrative software.
  • Strong verbal and written communication skills.
  • Excellent time management and organizational abilities.
  • Exceptional interpersonal skills to build stakeholder relationships.
  • Strong problem-solving and planning capabilities.
  • Interest in global communications and protocols.
  • Ability to work flexible hours as needed.
  • Knowledge of standard office practices and procedures.
Benefits
  • Medical, dental, and vision insurance.
  • 401(k) retirement plan.
  • Life insurance.
  • Long-term and short-term disability insurance.
  • Paid parking/public transportation.
  • Paid time off and sick leave.
  • Flexible working environment.

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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