Executive Admin Remote Position

2 weeks ago

Sodankylä, Finland Jobgether Full time

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Executive Administrative Assistant. In this role, you will play a crucial part in the day-to-day operations of the executives by managing their schedules and coordinating communications across time zones. Your organizational skills and ability to anticipate needs will enable seamless interactions with various stakeholders. You will utilize your technical skills in a connected environment to facilitate effective meetings and travel arrangements. This role is essential in ensuring that the executives can focus on their strategic initiatives while you manage the administrative details.

Accountabilities
  • Manage executives' calendars and schedule all meetings, both internal and external.
  • Effectively resolve calendar conflicts while ensuring seamless communication.
  • Anticipate needs related to meetings and events, focusing on proactive support.
  • Represent executives positively to other senior officials inside and outside the organization.
  • Facilitate team conversations and follow-up correspondence efficiently.
  • Coordinate comprehensive travel arrangements and logistics.
  • Accurately process expense and mileage reports with timely submissions.
  • Prepare for meetings by booking resources, coordinating catering, and prioritizing tasks.
  • Maintain updated organizational charts and other necessary documentation.
  • Participate in special projects and embrace additional duties as necessary.
Requirements
  • High School Diploma with 8 years of relevant experience.
  • Proficient in Microsoft Office Suite including M365, Outlook, Word, PowerPoint, and Excel.
  • Experience in a dynamic environment managing a variety of duties.
  • Background in supporting and communicating with Executive Leadership.
  • Strong verbal and written interpersonal skills.
Benefits
  • Comprehensive total rewards package including competitive salary.
  • Healthcare, wellness, and retirement benefits.
  • Work-life balance initiatives such as flexible work schedules.
  • Educational assistance programs and career development opportunities.
  • Parental leave, paid time off, and holidays.

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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