Administrative Support Specialist

1 week ago

Helsinki, Uusimaa, Finland CMI – Martti Ahtisaari Peace Foundation Full time

CMI – Martti Ahtisaari Peace Foundation is an independent organization dedicated to preventing and resolving conflicts through dialogue and mediation. Founded in 2000 by Nobel Peace Laureate and former President of Finland Martti Ahtisaari, we have grown to be a leader in the field of international peacemaking.

Within its Women in Peacemaking and Youth in Peacemaking portfolios, CMI aims to strengthen the political agency of women and youth in peace and security. This is achieved through targeted support in conflict-affected contexts as well as advancing policy and praxis of inclusive mediation.

We are seeking a fixed-term Administrative Support Specialist for supporting these portfolios.

The role will be responsible for:

  • Supporting CMI's Women in Peacemaking and Youth in Peacemaking portfolios in various administrative tasks (e.g., calendar and contacts management, meeting arrangements);
  • Providing administration and practicalities related to project planning, implementation, and reporting, including support to financial management, data entry, and budget tracking;
  • Coordinating travel and logistical support for events and/or individuals;
  • Supporting the project teams as needed.

A successful candidate is expected to:

  • A Bachelor's degree or equivalent in a relevant field.
  • Have experience working in an administrative and support position, preferably in a multinational environment.
  • Have experience with financial administration and knowledge of EU grants is considered an asset.
  • Be proficient in secretarial duties and experience organizing events, including providing logistical support to participants.
  • Be positive, service-minded, and well-organized, with a proactive attitude and exceptional attention to detail.
  • Be able to work in rapidly changing situations and under stress, including tight deadlines and multiple tasks at once.
  • Have excellent communication and teamworking skills.
  • Have fluent written and spoken English. Knowledge of Arabic is considered an asset.
  • Have strong IT skills and knowledge of office programs, including software for presentations, as well as ability to support others in IT matters. Good knowledge of financial and/or accounting software is seen as a strong asset.
  • Commit to CMI values and principles.

We offer you the opportunity to work in a unique organization in the peacemaking field, with benefits that support your wellbeing such as flexible working hours, hybrid work, occupational health care, lunch benefit, and commuter/recreational benefits, as well as travel insurance that includes private travel.

CMI's over 100 experts work in an international environment with our offices in central Helsinki, Brussels, and with a global outreach. As part of the CMI team, you will have the opportunity to contribute to CMI's global mission – 'Every conflict can be resolved.'

The role reports to the Project Manager. The position is located in Helsinki, Finland and requires a work permit to work in the EU. The position is a fixed-term recruitment until 31 May 2026.

To apply for this position, please submit your application including a CV and a short motivation letter to our online recruitment system through the link.

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