Administrative Coordinator

1 month ago

Helsinki, Uusimaa, Finland maailma Full time
Job Description

Finn Church Aid (FCA) is seeking a highly skilled Administrative Coordinator to join the Network for Religious and Traditional Peacemakers (NRTP) team in Helsinki. As an integral part of the team, the successful candidate will provide administrative support for event planning, reporting, and day-to-day operations.

Key Responsibilities
  • Event Planning and Coordination: Assist in planning and coordinating events, including workshops, consultations, dialogue processes, and conferences, ensuring seamless logistical arrangements and financial management.
  • Administrative Support: Provide administrative assistance to NRTP staff, including travel arrangements, processing of travel claims, invoices, and filing of documents.
  • Financial Management: Support day-to-day financial procedures, focusing on invoicing and reporting, in collaboration with project staff and finance staff.
  • Grant Management: Ensure compliance with donor and internal requirements related to finances and administration of grants, providing logistical advice and support to staff, partners, and stakeholders.
  • Administrative Systems: Establish and develop administrative systems and procedures as needed, ensuring smooth running of project administration and finances.
  • Reporting and Communication: Support the preparation of official and ad-hoc donor and management reports, ensuring timely and accurate communication.
Requirements
  • Language Skills: Good command of Finnish and English; other language skills are an asset.
  • Professional Experience: Professional experience in events planning, event logistics, project support, and/or assisting in financial and administrative matters.
  • Adaptability and Organizational Skills: Ability to adapt to new working environments in international settings, achieving results with multiple priorities and deadlines.
  • IT Skills: Solid, contemporary IT skills, including MS Office applications and financial/accounting software.
  • Communication and Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to work collaboratively with colleagues across the organization.

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