Technical Office Administrator

2 days ago


Espoo, Uusimaa, Finland Whitewater Group Full time

Whitewater Group is seeking a highly experienced and organised Senior Technical Admin Assistant to join its team in Helsinki-Espoo.

The successful candidate will lead the setup of the Finland subsidiary office, including securing office space, coordinating infrastructure installation, and ensuring operational readiness.

Key responsibilities include:

  • Office Setup & Administration:
  • Lead the setup of the Finland subsidiary office, including securing office space, coordinating infrastructure installation, and ensuring operational readiness.
  • Procure and manage office supplies and equipment to ensure smooth daily operations.
  • Organise the office layout to optimise workflows and ensure a safe, functional, and compliant working environment.
  • Assist in recruiting and training administrative staff, integrating them into Whitewater Group's culture.
  • Ensure all office facilities comply with local regulations and health & safety standards.
  • Document Control & Management:
  • Establish and manage an efficient document control system tailored to Whitewater Group's engineering and water treatment projects.
  • Implement filing systems for project documentation (drawings, contracts, reports), ensuring easy access, version control, and secure storage.
  • Develop and enforce document control procedures in compliance with industry standards and internal policies.
  • Track and file project documents in line with local regulations and international standards (ISO 9001).
  • Regularly audit and update document management systems to ensure they remain accessible to authorised personnel.
  • Project Support:
  • Support project teams in managing documentation, tracking progress, deadlines, and deliverables.
  • Coordinate the collection and distribution of project-related documents.
  • Maintain a log of documents and communications for audit and reporting purposes.
  • Prepare reports on project documentation and file status, identifying any issues or delays.

Key requirements include:

  • Relevant degree in business administration, engineering, or a related field.
  • Minimum of 5 years' experience in office administration.
  • Experience with project-based environments in engineering or construction.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management and control systems.

Whitewater Group offers a competitive salary and benefits package, and the position is based in the Helsinki-Espoo area with some travel requirements. Interested candidates should submit their application at www.staffpoint.fi along with their CV and salary request.



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