High-Profile Assistant

1 day ago


Helsinki, Uusimaa, Finland aTalent Recruiting Oy Full time

About the Role

We are seeking an exceptional Private Personal Assistant to join our team. As a key member of the home team, you will provide support to client families with personal and administrative matters. Your role will involve managing various administrative tasks, including diary management, meeting coordination, and handling administrative duties such as processing invoices and keeping records.

Responsibilities

  • Support Client Families: Provide personalized support to client families with their daily needs and administrative matters.
  • Manage Schedules: Coordinate diaries and schedules across multiple time zones to ensure seamless communication and productivity.
  • Handle Administrative Tasks: Process invoices, pay bills, and keep accurate records, ensuring all financial matters are up-to-date and compliant.
  • Coordinate Travel: Arrange travel itineraries, including flights, hotels, and transportation, ensuring all necessary documentation is completed.
  • Compare Purchases and Services: Research and compare prices for purchases and services to ensure optimal value for the client family.
  • Book Appointments: Make appointments and reservations on behalf of the client family.

Requirements

To succeed in this role, you will need:

  • A minimum of 5 years of relevant experience in a similar position.
  • Excellent communication skills in English and Finnish.
  • Proficiency in Microsoft Office and hybrid working tools.
  • A flexible and adaptable mindset, with a genuine interest in personal development.
  • Strong attention to detail and a commitment to quality.

Working Environment

Our company offers a dynamic and inclusive working environment, with opportunities to work with top entrepreneurs, founders, and investors. You will be part of an extended family office community, with a focus on collaboration and teamwork.


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