UN University Administrative Assistant

1 day ago


Helsinki, Uusimaa, Finland United Nations University Full time

About Our Team

The United Nations University World Institute for Development Economics Research (UNU-WIDER) is a leading international development economics think tank. We provide economic analysis and policy advice with the aim of promoting sustainable and equitable development for all.

Job Description

The Travel Assistant will be responsible for a variety of administrative duties, including:

  • Assisting with the organization of UNU-WIDER events, including travel requests for personnel and meeting participants.
  • Providing information on rates and travel schedules for specific itineraries.
  • Liaising with travellers to resolve any issues or concerns related to their travel.
  • Preparing travel authorizations and completing travel master lists.
  • Collaborating with embassies/consulates to assist travellers in obtaining visas.
  • Reviewing travel claims and supporting documentation for completeness, accuracy, and conformity with UN Regulations and Rules.
  • Collecting data on travel for reporting purposes.

Key Qualifications

  • Completion of secondary school education and enrollment or completion of a degree program in hospitality, tourism, or experience management.
  • Working knowledge of MS Office, including Excel and Word.
  • Excellent communication skills in English, with fluency in both oral and written language. Knowledge of other UN official languages and Finnish is an asset.
  • Diplomacy, aptitude, and attention to detail are essential.
  • Ability to work under minimal supervision and with a high level of resilience.
  • Strong ability to establish priorities, multi-task, and work within tight timelines.
  • Excellent team player with strong interpersonal skills and ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

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