Operations Coordinator

5 days ago


Espoo, Uusimaa, Finland Open-Xchange AG Full time

We are seeking an Operations Coordinator to join our international team in Espoo. As an Office Manager, you will be responsible for ensuring the smooth operation of our office, coordinating with external service providers, and managing office communications.

The ideal candidate will have a few years of relevant work experience in office management or administration, be fluent in Finnish and English (both written and spoken), and available to work on-site at least one day per week. They will also have excellent communication and organizational skills, be able to work in a remote environment without a formal hierarchy, and be willing to take ownership of their work.

The Operations Coordinator will work closely with colleagues from different locations, collaborate with external service providers, the finance team, and the People team based in Germany to ensure smooth office operations and administrative processes in Finland.

The key responsibilities of this role include:

  • Oversee the general administration of the Espoo office
  • Ensure smooth operations and coordinate with external service providers
  • Act as the main contact for stakeholders and manage office communications
  • Provide administrative support, including coordinating board meetings and taking minutes
  • Assist the finance team with invoice verification, travel reimbursements, financial audits, translations, and monthly financial closing
  • Support the People team with HR-related tasks, such as managing employee benefits, ensuring workplace safety, and onboarding Finnish employees

We offer a comprehensive benefits package, including flexible working hours, workshops and team events, time off for volunteer work, comprehensive occupational health care and dental care package, lunch benefit, sports and culture benefit, travel and accident insurance, and further benefits like company bike, company sports, digital meal vouchers, corporate benefits, company pension scheme, and subsidy for ergonomic chairs and desks.



  • Espoo, Uusimaa, Finland Siemens Healthineers Full time

    About the OpportunityJoin our dynamic team at Siemens Healthineers as a Service Coordinator Trainee in our Customer Care Center in Finland.As a trainee, you will have the chance to gain valuable experience in the medical technology industry while developing essential skills in service coordination.Our supportive and knowledgeable team will guide you through...


  • Espoo, Uusimaa, Finland Coating Full time

    Driving SustainabilityWe're committed to reducing our environmental footprint and promoting sustainable practices throughout our operations. Our Sustainability Coordinator will lead initiatives aimed at minimizing waste, conserving resources, and improving overall efficiency. This role will involve collaborating with cross-functional teams, developing and...


  • Espoo, Uusimaa, Finland SD Worx Full time

    Job DescriptionA Key Role in Finland Payroll OperationsThe company SD Worx is looking for a skilled professional to oversee payroll processes for all employees across Finland.Responsibilities and ExpectationsOversee the full payroll cycle for employees in Finland ensuring timely and accurate processing of payroll while adhering to Finland labor laws and tax...


  • Espoo, Uusimaa, Finland Aalto University Full time

    Aalto University's innovative spirit is looking for an ambitious Startup Coordinator to spearhead the development of our newest project, ESA PhiLab Finland. As part of our dynamic team, you will be responsible for coordinating activities, managing projects, and fostering partnerships.Main Responsibilities:Drive project administration, including reporting,...


  • Espoo, Uusimaa, Finland Winthrop Engineering and Contracting Limited Full time

    Winthrop Technologies provides comprehensive data centre solutions throughout Europe.The company offers a range of services, from initial design to construction, covering civil, structural, architectural, mechanical, and electrical disciplines, as well as commissioning.Job DescriptionThe successful candidate will work alongside a team of electrical...


  • Espoo, Uusimaa, Finland Siskon Siivous Full time

    What We Offer YouGood and comprehensive orientationOpportunities for career advancement and further trainingHigh-quality, modern cleaning equipmentA supportive supervisor who knows your work and helps you grow


  • Espoo, Uusimaa, Finland Winthrop Engineering and Contracting Limited Full time

    At Winthrop Technologies, we specialise in delivering bespoke data centre solutions to our clients across Europe.Our expertise spans the full lifecycle of data centre development, from conceptual design to operational delivery.Job SummaryWe seek an experienced Electrical Engineer to lead our electrical systems coordination efforts.ResponsibilitiesOversee the...

  • Administrative Lead

    5 days ago


    Espoo, Uusimaa, Finland Open-Xchange AG Full time

    We are looking for a highly skilled Administrative Lead to join our international team in Espoo. As an Office Manager, you will be responsible for overseeing the general administration of the office, ensuring smooth operations, and coordinating with external service providers.The ideal candidate will have a few years of relevant work experience in office...


  • Espoo, Uusimaa, Finland Hargrove and Associates, Inc Full time

    Hargrove and Associates, Inc is a proud owner-operated company that values its Teammates and strives to provide a comprehensive benefits package. We are seeking a skilled Industrial Construction Coordinator to join our team.About the JobIn this role, you will support site management with contractor oversight and contract administration. You will work closely...


  • Espoo, Uusimaa, Finland Metso Outotec Full time

    At Metso Outotec, we strive to create an inclusive culture that enables everyone to do their best and reach their full potential.A culture that is courageous, compelling, and caring, and unites our people to build a sustainable future together.We believe that our employees are our most valuable asset and therefore invest heavily in ongoing growth dialogues,...


  • Espoo, Uusimaa, Finland QOCO Systems Ltd Full time

    At QOCO Systems Ltd, we're seeking a seasoned professional to oversee the implementation and maintenance of our Quality Management System (QMS). As the Quality Assurance Manager, you'll be responsible for ensuring ongoing compliance with security and quality standards. Your expertise in ISO 9001 and ISO 27001 will drive our operational excellence.About the...


  • Espoo, Uusimaa, Finland Open-Xchange AG Full time

    We are looking for a Corporate Support Specialist to join our international team in Espoo. As an Office Manager, you will be responsible for providing administrative support, coordinating with external service providers, and managing office communications.The ideal candidate will have a few years of relevant work experience in office management or...


  • Espoo, Uusimaa, Finland Tata Consultancy Services Full time

    About the RoleTata Consultancy Services (TCS) is a global leader in IT services, consulting, and business solutions. We have been partnering with many of the world's largest businesses for over 50 years, helping them achieve their strategic goals and drive digital transformation.We are currently seeking an experienced Onsite support engineer to join our...


  • Espoo, Uusimaa, Finland Open-Xchange AG Full time

    As an experienced Office Manager, you will play a crucial role in ensuring the smooth operation of our office in Espoo. You will be responsible for overseeing administrative functions, coordinating with external service providers, and managing office communications.We are seeking a proactive and self-organized individual who can work independently with clear...