Wärtsilä - Executive Assistant, Energy Business

Are you ready to play a key role in supporting top-level leadership in a truly global energy business? At Wärtsilä Energy, you will have the unique opportunity to work closely with the President, Energy, contributing to the success and direction of a business shaping the future of sustainable energy solutions. As the current Executive Assistant is retiring, we are now seeking a positive, proactive, and highly organised professional to carry this important role forward at the core of Wärtsilä's global business.

The President, Energy is also a member of Board of Management for Wärtsilä. Energy is a highly international business with more over 5000 employees and a leadership team of ten people. In Helsinki, the Energy unit employs approximately 120 employees.

Basic information

• Office location: Hiililaiturinkuja 2, 00180 Helsinki

• Hybrid-work model: Mainly office-based role, occasional remote days are possible

• Travelling: The role does not involve regular travelling

• Permanent, full-time role

• Desired start date: May 2026

Key Activities and Responsibilities

As Executive Assistant you will provide comprehensive support to the President, Energy, handling diverse responsibilities and challenges brought on by the international and complex business environment. Your tasks include calendar and travel management responsibilities, meeting agenda preparations, event organizing including high-level visits, and other communication-related duties.

You will play a key role in fostering an open and approachable leadership culture. You will also take the lead in bringing the team of Executive Assistants within Energy together in a positive, cooperative and inclusive atmosphere to develop the common processes and ways of working.

You will need to juggle multiple tasks and competing priorities, using your excellent judgment in preparing and planning for the President, Energy agenda and interactions with internal and external stakeholders. You will need to be proactive and think ahead, while maintaining flexibility in finding creative solutions to the unexpected in a high paced environment.

Knowledge, Skills and Experience – What is Wärtsilä expecting from you?

We are looking for an experienced Executive Assistant with excellent skills in cooperation, communication, and networking. You also possess a superior level of integrity with the ability to handle sensitive and confidential information as well a resourceful and service-focused mindset. To succeed in this role, we are looking for someone with:

• Several years of experience as an executive assistant for C-level leadership in a global environment. Experience in a publicly listed company is considered an advantage.

• Ability to organize, structure and prioritize a wide range of executive support-related tasks in an efficient and proactive way

• Strong problem-solving and decision-making skills with great attention to detail

• Strong drive for continuous improvement and a determination to finalize tasks on time with a high-quality mindset

• A flexible, positive and inclusive mindset

• Excellent written and verbal communication skills in both English and Finnish. Swedish is considered an advantage

• Experience with different IT tools such as MS tools and SAP

What Wärtsilä offers you?

You will have the opportunity to work in a highly international environment with over 18,300 Wärtsilians in 77 countries across all seven continents. Employees represent 128 different nationalities, and vary also in their fields of expertise. While the skills and backgrounds are diverse, the Wärtsilians are glued together by the impact they make and through the purpose: enabling sustainable societies through innovation in technology and services.

In 2024, Wärtsilä launched its Employee Value Proposition (EVP), "Fuel Your Power", aimed at fostering a sustainable, people-centric work environment that aligns individual growth with organisational success. The MyVoice employee engagement survey results indicate that 81% of all employees wish to stay at Wärtsilä for longer than three years. This is 14.8 pp above global benchmark.

To support employees' wellbeing, Wärtsilä provides a wide variety of employee benefits and has initiatives on each level; actions the employees can do themselves, ways for their line managers to support the team's wellbeing, and role modelling behaviours we expect from the senior management.

Does this sound like the perfect opportunity for you?

Please apply by sending your CV via the link by Sunday 28th of December, 2025. Applications will be reviewed on an ongoing basis, so we encourage you to apply as soon as possible. The recruitment process is managed by Avila Oy, and for further information, please contact Avila's recruitment consultant Linda Tuominen ).