Data Specialist

We are seeking a Data Specialist who will be responsible for entering, maintaining, auditing, and processing sensitive data for the assigned area. The Data Specialist is responsible for maximizing technological capabilities to reduce manual processes, preparing and processing ad-hoc and scheduled reports, and recommending resources for process-improvement tasks. The Data Specialist will run and resolve data anomalies/inconsistencies and generate reports. The Data Specialist in the Admissions Office at the Johns Hopkins Bloomberg School of Public Health works to maintain management of data and data points to enhance efficiencies, business practices, reporting, and operational efficiencies to support enrollment goals.

Specific Duties & Responsibilities

• Provide data support for the team, all associated end-users, and members of senior management.
• Validate data and the accurate completion or routing of each reporting project based on pre-determined processes.
• Act as the initial contact for data corrections, escalate as necessary, and execute approved corrections.
• Act as a resource and guide for clients and business partners regarding data and standardized business processes.
• Maintain complete and accurate records.
• Ensure the highest level of accuracy for data entered into the systems to ensure successful data audits.
• Audit data entry on a regular basis for accuracy and compliance.
• Prepare and present data metrics as needed.
• Create standard and/or ad-hoc reports out of assigned systems to ensure compliance with local, state, and federal reporting guidelines.
• Participate in the creation of new queries and reports as needed.
• Initiate technology service requests to revise or develop existing or new modules for processing data or reports.
• Assist with the support of all aspects of the assigned data process as it relates to data requests, including but not limited to data availability, feasibility of requests, ad-hoc reports, and technical support.
• Adhere to organizational and department-specific safety and confidentiality policies and standards.
• Use functional and technical knowledge to provide end-users with general guidance and informal training as needed.
• Assist with the creation of internal training tools and process guides for staff to maximize effective use of the applications and systems.
• Prepare and present workshops to users to explain system requirements and system procedures.
• May respond to technical issues and recommend changes to the existing data platform.
• Other duties as assigned

In addition to the duties described above

• Manage critical processes in the admissions office, including deferrals, make-aware, and final missing documents.
• Assist with WebAdMIT and Slate configuration. This will include updates to designations, managing users and workgroups, and updates and changes to the checklist and review forms.
• Set up JIRAS and manage testing of the interface between Slate, SIS, and coordinate testing with external departments, including Financial Aid, Office of International Services, and Registrar.
• Overtime required during peak processing season.

• High School Diploma or graduation equivalent.
• Three years of administrative/academic-related experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Experience with application databases.
• Experience with Slate and WebAdMIT.

Technical Skills & Expected Level of Proficiency

• Business Process Analysis - Awareness
• Data Management and Analysis - Awareness
• Database Querying - Awareness
• Data Validation and Quality Assurance - Awareness
• Oral and written communications - Awareness
• Technical Training - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Data Specialist   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $ $36.920 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30am – 5:00pm 
FLSA Status: Non-Exempt 
Location: Hybrid/School of Public Health  
Department name: Admissions   
Personnel area: School of Public Health